The US Courts are seeking a Space and Facilities Administrator in New York, NY. This is a permanent, full-time CL28-29 position (this job uses the Court Personnel System (CPR) pay scale) with an annual salary range of $71,627-$138,450.
The incumbent manages the day-to-day building management issues, and space and facilities projects. Additionally, the incumbent maintains a Contracting Officer certification and oversees and administers the professional, technical, and organizational work related to various procurement programs.
Major duties include:
Manage and address day-to-day facilities management issues, which may involve structures, building systems, technology, grounds, security, and space planning.
Prepare procurement authority and payment of reimbursable work authorizations to the General Services Administration. Prepare requests for purchases, miscellaneous services, and furnishings from government and non-government sources through new contracts, competitive bids or existing government contracts.
Attend project or construction meetings as a representative of or advisor to the Court's management team and Court liaison with GSA, Space and Facilities Division of the Administrative Office, vendors, and contractors on assigned projects. Coordinate scheduling, plan, and communicate, and resolve the resultant affects on the court and occupants.
Schedule and coordinate moves of departments, divisions and judges' staff related to facility changes.
Manage inspections against all types of work orders (Reimbursable Work Authorizations, Purchase Orders, etc.).
Coordinate efforts of various entities to ensure timely action on accomplishment of successive phases of the work. Conduct periodic meetings with all concerned parties to review progress, discuss problems, and develop solutions. Ensure all concerned parties are advised of requirements, changes, problems, and potential solutions and document accordingly.
Guide the development of and maintain project schedules, action items, issues, risks, project budgets and requirements related to the project, leveraging software-based project management tools. Maintain records of cyclical maintenance and renovation project scopes.
Plan and oversee renovation and alteration projects, including planning, design, execution and monitoring through to project close-out stages.
Ensure that court requirements are met by the General Services Administration (GSA) and contractors in accordance with the U.S. Courts Design Guide and applicable judiciary and court policies.
Provide technical advice and recommendations to judges, unit executives, and management to assist in defining court design, construction, renovation or security needs. Prepare and present visual aids with finish and design options to assist customers with decision making. Maintain basic knowledge of vendors and furniture and furnishing product offerings.
Prepare and present reports on project status and/or funding requirements to judges, unit executives, and management.
Reconcile and verify court space with GSA drawings and statements and attend building tenant meetings, as required.
Make recommendations or determinations regarding deviations from schedule and actions which alter operational characteristics of the project.
Participate in the coordination of project security issues with the U.S. Marshals Service as they relate to court space.
Maintain the Court's Continuity of Operations Plan (COOP) documentation.
Procure authorized supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts.
Process incoming payments received via mail and over the counter. Interact with public customers to receive payments and provide receipt. Reconcile payments received by mail with the Mail Clerk.
Facilitate the needs of the Administrative Services section by providing support for the issuance of Facility Access Cards, scheduling the use of Court Facilities, and providing support for periodic audits and internal control assessments.
Occasional travel to training conferences, vendor offices, supply sources and other work-related locations is required.
Perform other related duties, as assigned or required.
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